Instructions for Adding Program Information to Group Locator

You will notice that the top row of entry boxes is mostly blank. There will always be a blank row on top to allow you to enter a new meeting. Any of the fields, except Meeting Date and Speaker, may be left blank.

Meeting Date - You will notice there is already a date entered. The computer has used the information sent to Headquarters to project when your next meeting would normally be held. If this is not correct, simply type over it. Go to the next field.

NOTE: On all the fields with a maximum number of characters, you will be able to type beyond that number, but only the maximum number will display.

Speaker – Type in the name of your speaker and the information about his or her talk that you would have listed on the invitation. You have up to 200 characters. Go to the next field.

Feature – This is the field to enter your special feature if you are having one. You have up to 200 characters here. Go to the next field.

Cost – Enter the cost of your meal in the box. You will need to add the ‘$’ sign and decimal point. Go to the next field.

Nursery – You have two choices here: ‘Available with Reservation’ and ‘Not Available’. You can change it using your up and down arrow keys. Go to the next field.

Program Theme – This is for the overall main theme of your program. You have up to 50 characters here. Go to the next field.

Comments – This field allows you to enter any information that does not fit in one of the other boxes. Perhaps you are meeting at a different location for this program, or you need to note that each child in the nursery will need to bring a sack lunch. Any helpful information can be added. You have 4000 characters here.

You are ready to send the data to the Web. Scroll back to the left and click on the button marked ‘Save and Update’. When you do so, the row you just entered will move down and a blank row will appear ready for you to enter another meeting. You may have as many programs listed as you wish.

We would like to suggest that you now check to see how your data appears when a prospective guest visits your site. Under the Meeting Date, the words ‘Preview’ have appeared. Click here. A second window will open with the data displayed. To make corrections, close out the second window, make the changes needed, click on the ‘Save and Update’ button, click on ‘Preview’.

If you wish to change any data about a meeting already entered, click on the box with the incorrect data, change the information and click on the ‘Save and Update’ button. Programs will be listed by Meeting date.

If you need to delete a meeting, scroll all the way to the right. Under the Delete column there is a box with a ‘N’ in it. Change it to ‘Y’ and click on the Update button.

A few things to keep in mind:

1. Once you click on the ‘Save and Update’ button, the data you have entered will be immediately available to anyone on the Web. Better check it for errors first.
2. Data will not be changed on the Web site until you click on the ‘Save and Update’ button.
3. If there has been no activity on the page for 20 minutes, you will be sent back to the login page.
4. We will have a program running each evening to delete meetings that have taken place that day or earlier. If you should ever see a meeting with a past date, please contact Stonecroft (webmaster@stonecroft.org).